Overview of contributor management

As a portfolio owner, you have a lot of control over who can view your portfolio and who is allowed to contribute to it. In 'Manage contributors', which you can find under your Portfolio Settings (or through the key-icon in the web environment), you can see exactly who can contribute and modify their permissions.

Tip: first read Roles and Permissions in Reconcept to understand how your portfolio's contributor management relates to user roles in the organization.

Insight into contributors

In 'Manage contributors', you can see all organizations of current contributors to the portfolio or of people who have been contributors in the past. Per organization, you can see which individuals are involved, what their current role is, and whether they can currently contribute. You do not necessarily see all people working in this organization here. If someone is missing, you can still add them manually.

Viewing and modifying permissions

To see exactly what permissions a person has, you can view the details of a role. In the web environment, you do this by clicking the pencil icon. In the mobile app, tap the role to see the details. You can activate or deactivate each role individually using the toggle. This allows you to revoke or regrant previously granted contributor rights at any time. You can also use the top toggle "Grant/Revoke access to/from all contributors in this organization" to activate or deactivate all rights for the entire group at once.

Automatically add new users as contributors

For each organization, you can indicate that new users in an organization should be contributors by default. You do this by enabling the checkbox "Automatically add new users in this organization as contributors". This can be useful if new people often join the organization and the learner generally wants to involve all colleagues in the portfolio. New users will then automatically receive a portfolio role that aligns with their new organization role, with the appropriate permissions.

Updated on: 08/10/2026