Available roles in the organization

In Reconcept, various types of roles exist, which can also differ per type of portfolio. In this article, we explain how you can see which roles exist within the organization and what they entail.

Distinction between roles

There is an important distinction between content-related user roles and administrator roles. Content-related roles concern the role users have in the educational process within the organization.

Basic roles in Reconcept

Fundamentally, Reconcept has a number of basic roles. Depending on the specific setup of the portfolio, variants with different naming may be available. The most common roles are:

• Educator: Has full access and the authority to, for example, declare a learner competent. This person often also has an administrator role.
• Supervisor (e.g., Internship Supervisor): Has full access for a specific period and the authority to conduct (internship) interviews.
• Assessor (e.g., Staff Member): Only has access to their own contributions and is allowed to complete assessments.
• Support Staff: Can manage a number of practical matters in portfolios without contributing content. This person often also has an administrator role.
• Learner (e.g., student or resident): Has full control over their own portfolio and may sometimes provide peer feedback to others.

Viewing roles and permissions

To see the specific roles available in the organization, go to Users in this organization > Add user. Here you will find an overview of the roles you can assign. By clicking the info icon, you can see exactly which permissions belong to a role.

Sometimes an end user can expand a role. For example, the role of Staff Member can be expanded to Internship Supervisor when that person is given more responsibilities for specific portfolios.

If multiple types of portfolios are used in a department, it is possible to give users a different role for each type of portfolio. In user management under Change Role, you will then see multiple menus that allow you to set this per portfolio type.

Additional information

Setup of roles

The available roles are set up by Reconcept in consultation with the organization that uses the portfolio. You cannot change the content or the permissions of these roles yourself in the system.

Updated on: 08/05/2026