Question 1

Quick Tour of the Portfolio

Accepted Answer

Your portfolio is set up based on your program and therefore each portfolio has unique components. The basic components of the portfolio are explained below.

*You may see items in your portfolio that are not explained here. If you have questions about another specific part of the portfolio, please consult your program or ask one of our support team.

Navigating portfolio

Open a portfolio of yourself or one you have access to. Use the black menu on the left side of the page to navigate through the different sections of the portfolio.

Summary page

By default you land on the Summary page of the portfolio. Here all important information of the portfolio is briefly summarized, for example the current levels per professional activity, your last interviews or open learning objectives.

All learning activities

The All learning activities page provides an overview of the most recent learning activities added to the portfolio. The various filters at the top of the overview allow you to differentiate the type of form, such as an assessment, interview or activity or you have the option to select a specific time period from which you want to see the learning activities.

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Question 2

Do you have a portfolio? Read more here

Accepted Answer

When you start your program a portfolio will be created for you in the organization where you are in the training program. You will automatically receive an email with which you can start using your account and portfolio. With your own portfolio you record your learning activities and make your learning process visible.

With the following three steps you activate your portfolio:

Go to the activation email and click on the link
Go through the steps to get your account in use
Download the Reconcept EPA Portfolio App

You will receive an email from us with an activation link. Through this link you activate your account and go through the onboarding. In the onboarding you set the following important things:

A password. You use the password to log in to new devices. You don't have to log in every time.
A Pin. we use a personal PIN that acts like a digital signature and as an additinal security measure when inactivity occurs . You can choose your own 5 digit code. Remember your pin well!
Give access to affected persons. You can link your supervisors who will provide you with feedback.

You can read more about the onboarding under the heading Onboarding Portfolio further in the article.

After you get your account in use, you can log in at https://portfolio.reconcept.nl

We also have an app called Reconcept Portfolio! With the App you can demonstrate what experience you have gained and collect feedback on the work floor. Supe

Question 3

Why can't I add a user?

Accepted Answer

Medical users must be registered in the Dutch BIG register (if applicable). By checking the BIG numbers, we avoid confusion and keep the platform safe. You can search by 11-digit BIG numbers. These must be typed together, without spaces or dashes. You can also search by last name and/or initials, the BIG number will also be displayed. This Dutch BIG number is linked to the account, so it is important to check if the BIG number shown is correct.

Should you fail to create an account despite the above instructions, for example because the system indicates that the e-mail address is already in use, please contact support@reconcept.nl. They can create the account using the name, BIG number (if applicable), email address and a role of the user to be added, please include these details in the email.

Question 4

I am missing items form my imported portfolio, where can I find them?

Accepted Answer

You can transfer your old (non-Reconcept EPA Portfolio) portfolio to Reconcept EPA . An upload is designed for this purpose, especially for the specialty you work with.

You may not be able to find all components after the import. This may be because the download from your old program only includes the validated forms. Drafts from your old portfolio cannot be included, you have to import them again separately in Reconcept EPA .

It could also be that not all items could be categorized properly. This means that the Reconcept EPA system could not immediately find where some of the forms should go in your Reconcept EPA portfolio. It is possible to then categorize these forms yourself and indicate where you want them to be, to do this follow these steps:

Click on the key icon at the top left of the screen
Go to import old portfolio
Select the displayed items and enter the desired category.

Question 5

My account has been blocked, now what?

Accepted Answer

If you have tried to log in five times with an incorrect email address and password, your account will be blocked. If your account is blocked, an email will be sent to the email address that your account is set to. With this mail you can reset your password, which will unblock your account. Then use your email address and new password to log in again.

Didn't receive an email? Check the spam box.

Question 6

(De)activate portfolio

Accepted Answer

Complete portfolio

When your portfolio is completed, only you have access to it. You can view the portfolio for 5 years after the completion. You can no longer receive assessments or feedback after completion, so do not deactivate your portfolio when you have yet to receive assessments.

The portfolio can be reactivated within 5 years after deactivation.

With a deactivated portfolio, you as the portfolio owner can:

View all assessments
Print assessments
Request an export of you portfolio

Temporary deactivation

The portfolio can be temporaily deactivated in case of leave, absence or other reasons where your training is temporarily stopped. The temporary deactivation can be done by yourself or by an administrator of your organization. When temporariily deactivating a portfolio, you also close the access of those involved.

Reactivating your portfolio can only be done by an administrator of your organization. When reactivating a portfolio, biling starts again and can therefore only be done by the organization. So would you like to continue working in your portfolio, but your portfolio is still temporarily deactivated? Ask the administrator to reactivate your portfolio. Then all you have to do is give access again to those involved.

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